How to Register NGO with USAID

How to Register NGO with USAID

How to Register NGO with USAID

Non-Governmental Organizations (NGOs) play a pivotal role in addressing various global challenges, including poverty alleviation, healthcare access, education, and environmental conservation. One of the prominent donors that NGOs often collaborate with is the United States Agency for International Development (USAID). 

USAID’s global health initiatives have effectively preserved lives, shielded the most susceptible individuals from diseases, and bolstered community stability for more than 50 years.

In this comprehensive guide, we will delve into the steps required to register an NGO with USAID, highlighting the importance of this process and offering valuable insights for organizations looking to make a difference on a global scale.

Understanding USAID

USAID is a U.S. government agency responsible for providing foreign aid and humanitarian assistance to countries in need. It works to alleviate poverty, promote economic growth, and advance democracy and human rights around the world. To achieve these goals, USAID partners with NGOs that share its mission and vision.

The Significance of Registering with USAID

Registering your NGO with USAID is a crucial step in establishing a partnership that can lead to funding, technical assistance, and access to valuable resources. USAID is the United States government agency responsible for administering civilian foreign aid and development assistance. With a vast budget allocated to international development projects, USAID offers numerous opportunities for NGOs to collaborate and contribute to positive change worldwide.

Here are some key benefits of registering your NGO with USAID:

Funding Opportunities: USAID provides financial assistance to NGOs engaged in a wide range of development activities, such as health, education, food security, and economic growth. Throughout its operational history, USAID has allocated approximately $25 billion in humanitarian aid to address and enhance resilience in response to humanitarian crises.

Technical Expertise: USAID offers access to a wealth of technical expertise and knowledge. NGOs registered with USAID can tap into this expertise to improve program effectiveness, expand their reach, and implement innovative solutions to global challenges.

Networking and Collaboration: Collaborating with USAID allows NGOs to connect with other like-minded organizations, forge partnerships, and share best practices. These partnerships can amplify the impact of your programs and broaden your network within the international development community.

Credibility: Registration with USAID can enhance your NGO’s credibility and reputation. It demonstrates your commitment to transparency, accountability, and adherence to high standards of governance and program management.

Increased Visibility: Working with USAID can increase your NGO’s visibility on the global stage. This heightened visibility can attract other donors, volunteers, and supporters to your cause.In the year 2016, USAID facilitated access to crucial healthcare services for 82 million women and children.

Steps to Register an NGO with USAID

Registering an NGO with USAID involves a series of steps that require careful planning and attention to detail. The Fiscal Year 2022 Agency Financial Report from USAID offers insights into the agency’s initiatives to combat fraud while adhering to federal agency financial and administrative guidelines. The process can be complex, but with determination and the right guidance, your organization can successfully complete the registration. Here are the key steps to follow:

Eligibility Assessment:

Before proceeding with the registration process, it’s essential to determine if your NGO meets USAID’s eligibility criteria. USAID typically works with NGOs that have a demonstrated commitment to development, financial stability, and strong governance structures. Ensure that your organization aligns with USAID’s mission and priorities.

D-U-N-S Number:

Obtain a Data Universal Numbering System (D-U-N-S) number from Dun & Bradstreet. This unique identifier is often required for federal government registration processes, including USAID registration. You can request a D-U-N-S number for free from Dun & Bradstreet’s website.

System for Award Management (SAM) Registration:

To do business with the U.S. federal government, including USAID, your NGO must register in the System for Award Management (SAM). SAM is the primary database used by federal agencies to verify the eligibility of organizations seeking government contracts or grants. The registration is free, but it can take time, so start this process early.

Legal Structure and Governance:

Ensure that your NGO has a clear legal structure, such as a non-profit corporation or an equivalent entity recognized in your country. Develop strong governance structures, including a board of directors, bylaws, and financial management systems. USAID places a strong emphasis on transparency and accountability.

Compliance with U.S. Laws:

Familiarize yourself with relevant U.S. laws and regulations governing NGOs and foreign assistance. Compliance with these laws is crucial for successful registration with USAID. Some key laws to consider include the Foreign Agents Registration Act (FARA) and the Anti-Terrorism Certification.


Many USAID programs require NGOs to prequalify. This involves submitting specific documentation and demonstrating your organization’s capacity to implement projects successfully. The prequalification process may vary depending on the specific USAID bureau or office you intend to work with.

Registration in the Partner Information Management System (PIMS):

Register your organization in the Partner Information Management System (PIMS), which is USAID’s central platform for partner information. You will need to create an account and provide detailed information about your NGO. Registration:

To apply for USAID grants, your NGO must be registered on the website. This is where USAID posts funding opportunities, and where you’ll submit your grant proposals.

Proposal Submission:

Once registered on, you can start submitting grant proposals in response to USAID funding opportunities. Make sure your proposals align with USAID’s priorities and guidelines. Carefully follow the instructions provided in each funding announcement.

Review and Award:

USAID will review your proposal and may invite you to participate in further discussions or negotiations. If your proposal is selected for funding, you will enter into a cooperative agreement or grant agreement with USAID.

Implementing and Reporting:

Once awarded, your NGO will implement the project according to the terms of the agreement. You’ll be required to submit regular reports, financial statements, and performance data to USAID throughout the project’s duration.USAID’s immunization programs annually preserve the lives of over 3 million individuals.

Compliance and Monitoring:

USAID conducts rigorous monitoring and compliance checks to ensure that funds are used appropriately and that projects meet their objectives. Be prepared for site visits and audits.


Registering your NGO with USAID is a pivotal step towards becoming a recognized partner in international development efforts. It opens doors to funding, technical support, and collaboration opportunities that can significantly amplify your organization’s impact. 

Remember that the process can be time-consuming, so it’s essential to start early and maintain a strong commitment to transparency, accountability, and program effectiveness. By aligning your NGO’s goals with USAID’s mission and priorities and following the steps outlined in this guide, you can position your organization. 

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